EXAMINATION RULES GUIDELINES CONDUCT OF EXAMINATION:-
1. Date of Examination:-
i) The date of all examinations of council shall be fixed by the Council in
accordance with the ordinance relating to the examination.
The council holds two examination in a year i.e. annual and bi-annual. The
annual examinations are held during the month of Dec. / March. and the Bi-annual
during the month of August/ September each year.
2. Appoitment of Examiners:-
i) Examiners for the examinations of the council shall be appointed by
the council. Provided that in some cases in which, in the opinion of the
Chairman, immediate action is necessary, examiners for the such examinations may
be appointed by him.
ii) The committee shall recommend
persons for appointment as examiners from time to time, from among persons on
the list of examiners approved by the council. Preference shall however, be
given to the qualified teachers, the centre Superintendents/ Principals/ Heads
of the affiliated institutions of the council. The Chairman shall have the power
to over rule and recommendations of the committee for appointment as examiners.
3. Conduct of Examinations:-
i) The Council shall appoint inspectors for the examination centers and
shall issue such instructions, as may be necessary for the smooth conduct of the
ii) Copies of question papers shall be
printed or cyclostyled at such time as may be determined in each cases by the
iii) The Chairman of the council have forward before the commencement of
examinations, to the officer- in-charge of each center the following papers:- a)
Theory Attendance – sheets. b) Such other papers as may be required for the
proper conduct of the examinations.
iv) The Officer- Incharge
of each center shall forwards all answer books, relating to the written part of
examinations, to the Chairman of the council.
v) The Chairman
shall issue such general instructions, approved in this behalf by the council,
for the guidance of examiners as considered necessary for the proper discharge
of their duties and shall prescribe suitable forms for the recording of the
marks obtaining by the examinees.
vi) Invigilators at
examination centers of the council shall be appointed as per rules.
vii) The Chairman shall appoint a theory Superintendent for each centre.
viii) The accompanists and such other staff, which may be required for the
conduct of examination, shall be appointed by the Centre Superintendent at his
4. Preparation of Results:-
i) A special examination committee, consisting of such members as may be
approved for the purpose, shall be appointed from amongst the staff to prepare
the result of the examinations for publication.
ii) Any attempt
made by or on behalf of candidate to secure preferential treatment in the matter
of his or her examination, shall disqualify the candidate.
5. Fixation of Examination Centers:-
i) All Examination Centres for annual/ Bi-annual examinations of the
council shall be fixed by the council each year according to convenience and
suitability. To fix an examination centre shall be the exclusive right of the
council and unwanted correspondence shall be entertained in this behalf.
ii) The examinations of the council shall be held at such centres only as
are fixed by the council for the purpose. NO practical examination shall be held
at any other centre, which is not fixed by the council. Arrangement of sub-
centres is not permissible ordinarily. However, the council has the right to
permit a sub- centre to be arranged in case the sub- centre is prepared to beat
the T.A. and D.A. of the examiners, if the number of student is less than 40 at
the sub- centre. The request for sub- centre shall be sent to the council at
least one month prior to the date of examination.
Examination centers shall be set up various places on the receipt of
applications, in the form prescribed by the council from time to time.
6. Central Rules:-
i) The examination dates will be notified to the Superintendents of the
Examination Centres who shall be responsible for informing the candidates
accordingly. The council shall not be held responsible in case if any student
ii) Examination papers shall be set in
English and language (s) if necessary and candidates shall be permitted to
answer their question in the language of their choice as stated in the
application for admissions to the relevant examination.
Theory papers in sealed cover shall be sent to the respective examination
centers well in time. But if for any reason these are not received at any
examination centre in time, the Superintendent of such centers shall bring this
fact to the notice of the Chairman telegraphically or telephonically or
iv) All examination papers shall be opened only
at the stipulated time and date of the respective examinations, in presence of
three responsible persons of the area and the Superintendent of the Centre and
three out of these four persons shall sign the envelope containing these
examination papers, mentioning the date and time the envelope was opened.
v) The answer books shall be collected and enclosed in a cloth cover for the
purpose of dispatch to the chairman and each package shall be duly sealed and
signed by the Superintendent of the Centre and invigilator or invigilators, in
the presence of each other, immediately after the examination is over.
vi) Every Superintendent of an examination centre shall have to arrange a
hall with tables, etc. for the written test and a table, tempura, drummer etc.
which may be needed for the practical examination and the expenditure on the
above shall be borne by the individual centre concerned.
Superintendents of examinations centres shall arrange for writers to write
answers of the theory papers of blind and handicapped candidates, whose
remuneration shall be paid by the candidate himself. An attested copy of
passport photographs of each such writer shall be sent by the Centre,
Superintendent concerned to the council along with the writer’s qualification,
both education and technical, which shall be prescribed and verified by the
viii) The authorities of the council may appoint an
Inspector who shall be authorized to inspect any examination centre at any time
and to submit an inspection report. Such inspector shall receive the fullest
co-operation of the Superintendent of the Examinations Centre.
ix) The responsibility for the successful holding of examinations at all
centers shall be that of Superintendent of the examination centres.
x) If in any case the Superintendent of an examination centre acts
irresponsibility in the opinion of the authorities of the Council, suitable
action shall be taken against such Superintendent and the decision of the
council in this respect shall be final and binding on the superintendent
xi) All complaints regarding the holding of examinations in respect of
examination centers shall be made to the chairman within fifteen days of the
commencement of the examination. Each complaint must bear the signature and full
address of the complainant. Only those complaints shall be entertained which are
considered justified by the council, whose decision in this respect shall be
final and binding. No anonymous complaint shall be entertained.
xii) All bills connection with T.A. & D.A. claims etc. shall be submitted
within 40 days of the completion of the examination. No bills submitted
thereafter shall be entertained. The payment shall be made in the month of Nov.
/ Dec. every year. No correspondence in this respect shall be entertained.
xiii) Normally change of centre is not permitted. In exceptional and
pressing, circumstances the candidate shall be allowed to change the centre, if
intimation in this respect reaches the office of Chairman 10 days prior to the
commencement of the examination. Such candidates shall have to pay Rs.20/- fee
for the change of centre.
xiv) Where the authorities of the
council have reasons to believe that foul and unfair means have been adopted in
the course of conduct of the examination, the examination held at such centre is
liable to be cancelled in respect of that examination centre. The decision of
the council in this regard shall be final and binding on all concerned.
xv) If it is found that a candidate/ candidates/ has/ have adopted unfair
means, such candidate/ candidates is/ are liable to be expelled from the
examination hall and he/ she they may be further debarred from appearing for the
examinations of the council for a specific period as may be determined by the
council. The decision of the council in this respect shall be final and binding
on such candidate/ candidates. Rectified result of any candidate received from
the appointed examiner after one month from the declaration of the result shall
not be entertained under any circumstances whatsoever.
Where the Division of candidate falls short by one mark in the aggregate, he/
she shall be awarded one grace mark provided such candidate passes both in
theory and practical separately without looking into consideration award of any
7. Cancellation of Certificate:-
i) If any time, even after the declaration of the result, it is
discovered that a candidate has obtained diploma/ certificate wrongly to which
he/ she was not actually entitled by virtue of his/ her result, the council has
full power to treat his/ her certificate as automatically cancelled.
ii) If, through oversight, two certificates happen to have been issued to a
candidate inadvertently of different division of the same class, subject and
session, the Executive Board of the council through its chairman has full power
to declare the incorrect certificate as automatically cancelled.
The examination answer books and details regarding marks obtained by the
examinees, except the Examination Register, shall be destroyed or otherwise
destroyed of after expiry of six months of the declaration of the result.
8. Examination Fees:-
i) Each candidate will be required to pay their examinations fees as
prescribed alongwith the examination form. The fees is subject to revision from
time to time. Students are requested to read the Fee structure List carefully.
NOTE: In the case of Foreign Countries the Examination fees for various grades
of examination shall be charged as fixed by the council from time to time.
9. Duplicate Copy of the Original Certificate:-
i) In the case of loss of original certificate application for obtaining
duplicate copy of the certificate shall be accompanied with an affidavit duly
attested by oath commissioner. Duplicate certificate fee will be is Rs.100/- per